Interview Scheduling & Hosting
Recruitroo’s all-in-one scheduling and video hosting tool removes the chaos of international interviews. No timezone mix-ups, no back-and-forth emails, no switching platforms. From shortlist to offer, everything happens in one place—so your team can move faster, stay organised, and spend more time building the workforce you need, not managing admin.
Connect Across Timezones. Seamlessly.
Scheduling interviews with international candidates often feels like a full-time job. Timezone confusion, calendar mismatches, and platform switching all slow down your hiring process. Recruitroo solves this by integrating interview scheduling and hosting directly into the hiring flow—creating one smooth experience for both employers and candidates.
Everything is managed in-platform and customized to your availability and preferences:
- Timezone-Aware Scheduling: Candidates see your real-time availability in their own local time. No conversions, no confusion.
- Candidate Self-Booking: Once shortlisted, candidates are prompted to book from your open time slots, immediately syncing with your calendar.
- Built-In Interview Room: No Zoom links or external tools required. Interviews take place natively within the Recruitroo platform.
- Automated Reminders & Follow-Up: Both parties receive confirmations and reminders via email and WhatsApp. Post-interview feedback forms can also be triggered automatically.
- Multi-Interviewer Support: Add multiple team members to interview slots and assign specific roles (e.g., technical screen, cultural fit, final approval).
The result? Less admin, more consistency, and a smoother candidate experience.
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How It Works
A clear, proven process to match you with the right talent - quickly and compliantly.
Tell us your availability—we take care of the rest. Set one-time or role-specific interview slots that sync seamlessly with your Google or Outlook calendar. Our system handles timezone conversion, booking logic, and updates, so you stay in control without lifting a finger. Spend less time scheduling, and more time growing your team.
Candidates book directly into your calendar using a self-serve system that detects and adjusts for their timezone. No emails. No delays. No confusion. This removes unnecessary friction and keeps the process moving—helping you hire across borders faster, while giving candidates a clear, professional experience from the first interaction.
Never worry about missed interviews or no-shows. Recruitroo sends instant confirmations, calendar invites, and automated reminders via email and WhatsApp—24 hours and 1 hour before each interview. It’s hands-off for you, reliable for candidates, and helps ensure everyone shows up on time and ready to move forward.
No more switching apps or asking candidates to download unfamiliar software. Host interviews directly from the Recruitroo dashboard, complete with video, screen sharing, private interviewer notes, and call recording. Everything is saved to the candidate’s profile—so your team stays aligned and can make informed decisions, fast.
Turn interviews into decisions without the usual lag. Recruitroo prompts your team for structured feedback, helping you track progress and collaborate easily. Move candidates forward or send rejections with one click. Automatic candidate updates keep your brand strong and the hiring experience efficient—from first call to final offer.
Why It Works
Recruitroo simplifies every stage of the interview process. With built-in scheduling, hosting, and feedback tools, you save hours, reduce no-shows, and move faster—from shortlist to offer. It’s everything SMBs need to hire internationally, without the usual delays, timezone issues, or tool-switching.
No More Timezone Hassles
Our scheduler automatically adjusts to each candidate’s timezone. Set your availability once—candidates see it in their local time. No more missed calls, late interviews, or back-and-forth emails.
All-In-One Experience
Everything happens inside the Recruitroo platform—scheduling, video calls, notes, and feedback. No switching tools. No lost info. Just a seamless workflow your team can rely on.
Higher Interview Attendance
Self-serve booking and automated reminders (email + WhatsApp) reduce no-shows. Candidates book times that suit them, helping interviews stay on track and your hiring timeline stay tight.
Easier Internal Collaboration
Assign interviewers, track progress, and share feedback—all in one place. Recruitroo keeps your team aligned, so top candidates move forward without delay.
Industry We Work With
We offer services for a variety of industries and roles. If you don't see what you're looking for, please contact us to discuss your hiring goals.
Automotive
Engineering
Pharmaceutical
Construction
Healthcare
Manufacturing
Agri Food
Hospitality
Supply Chain
Mechanics
Loved By Hiring Teams Globally
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Your Hiring Journey
Finding the right talent takes time - and we keep you informed at every stage. Our structured timeline ensures transparency, with clear milestones from the moment you share your role to the day your new hire lands in Ireland.
Stage 1: Getting Started
Job Order & Role Details
You kick off the process by uploading your job description and outlining the role requirements. The more detail you provide at this stage, the better we can target the right candidates.
Contract & Initial Payment
We’ll issue your contract and first invoice. Once payment is received, we begin the search process immediately.
Advertising & Compliance
To meet Irish/UK labour market requirements, we advertise your role on national job boards. This is a legal requirement that must be fulfilled before submitting employment permits.
Stage 2: Candidate Search & Selection
Candidate Search & Shortlisting
Our team actively searches for qualified candidates based on your criteria, reviewing CVs and pre-screening applicants to ensure they meet your needs.
Candidate Review & Feedback
We present you with a shortlist of potential candidates for review. You can assess profiles, request more information, and invite your preferred candidates to interview or get them to complete a pre-recorded technical assessment.
Virtual Interviews
Most interviews take place within a 1-2 week window. We coordinate schedules, ensuring a smooth process for both you and the candidates.
Stage 3: Visas
Offer & Contract Management
Once you select your ideal candidate, we formalise the offer and issue contracts via the Recruitroo platform, collecting all necessary signatures and documentation.
Visa Processing
We manage the entire visa application process, ensuring all documentation is submitted correctly to Irish authorities. Once the permit is secured, we assist with visa applications if required.
Stage 4: Relocation & Aftercare
Relocation Coordination
With visas secured, we support your new hire in planning their relocation to Ireland. This includes flights, arrival logistics, and pre-arrival advice.
Settling In Support
Once in UK/Ireland, we provide ongoing aftercare to help your new employee settle — from setting up a PPS/NI number and opening a bank account, to understanding local tax and residency processes. Our support helps them integrate smoothly into life in their new home and into your organisation.
Start Hiring Smarter Today
Book a demo to see how our AI-powered platform simplifies hiring and helps you find the perfect candidates with ease.
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."