Automated Permit & Visa Submission & Management
Recruitroo’s automated visa and permit submission engine is built to handle the most complex, error-prone part of global hiring—immigration. We automate the collection, verification, enhancement, and submission of all required documentation, ensuring accuracy, speed, and transparency throughout the entire immigration process.
Compliance You Can Count On
Immigration shouldn’t be a bottleneck. Yet it often is—because traditional processes are manual, inconsistent, and full of risk. Recruitroo changes that. Our system automates document collection, enhances candidate submissions using AI, and, where legally permitted, submits applications on your behalf. You stay compliant and in control—without getting buried in paperwork.
Our permit and visa management workflow combines expert oversight with tech-enabled consistency:
- Integrated Data & Document Collection: Once a candidate is selected, we trigger tailored immigration workflows. Candidates upload required documents (passports, certificates, proof of work, etc.) directly via the portal.
- AI-Enhanced Input Validation: Our system checks for formatting, missing data, expiration issues, and country-specific compliance needs—reducing back-and-forth and increasing approval success rates.
- Form Generation & Auto-Fill: Where possible, we pre-populate immigration forms using validated data, reducing the time needed to complete complex applications.
- Application Submission: In countries where it's permitted, we directly submit visa or permit applications on your behalf. In others, we prep all required documents in final submission format.
- Live Tracking & Status Dashboard: Employers and candidates can view real-time progress updates for every application—from “in review” to “approved.”
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How It Works
A clear, proven process to match you with the right talent - quickly and compliantly.
Once a candidate is hired, Recruitroo’s platform automatically assigns the correct visa process based on job type, location, and nationality. This ensures your team follows the right immigration steps every time—minimising delays, avoiding compliance risks, and eliminating guesswork. You can focus on onboarding, while we handle the red tape.
Candidates receive a step-by-step checklist to upload all required documents and details. Instructions are available in multiple languages, making it easy for workers from any background to follow. This ensures that nothing gets lost in translation—and helps avoid costly delays later by capturing everything upfront in a structured, compliant format.
Our platform uses AI to automatically scan all uploaded documents for common issues—expired IDs, incorrect formats, or missing files. This reduces the risk of errors and rework later in the process. It’s like having an immigration expert checking every submission, helping your team move faster with fewer complications or surprises.
Once all documents are validated, we automatically compile them into a country-specific application pack—tailored for embassy or government submission. This means no back-and-forth assembling paperwork manually. Everything is formatted, compliant, and ready to go, saving your HR team valuable time while ensuring every submission is as strong as possible.
Applications are submitted (or sent for final review) and tracked via a live dashboard. Automated reminders prompt next steps for candidates and employers.
Why Recruitroo’s Immigration Workflow Works
We’ve reimagined immigration with the precision and visibility today’s global workforce demands.
No Paperwork Overload
Recruitroo’s automated workflows eliminate tedious manual paperwork, reducing human error and saving time. Fast turnaround times mean no unnecessary delays, while smoother processes keep candidates engaged. By simplifying each step, we help European businesses reduce drop-offs and move international talent through the system quickly and confidently.
AI-Enhanced Accuracy
Every document is checked and enriched by AI to ensure completeness and compliance. This reduces the chance of costly rejections and accelerates the approval timeline. For European employers under pressure to fill roles fast, AI-backed validation means less back-and-forth—and a smoother journey from offer to arrival.
Fully Trackable Process
Both you and your candidates get real-time visibility into every step—from document collection to visa approval. No more chasing updates or guessing what’s next. Recruitroo keeps everyone aligned and accountable, so your team stays focused on operations while we handle the compliance-heavy legwork.
Immigration Expertise at Scale
Our system adapts to local immigration rules in Ireland, the UK, Germany, Poland, Spain, and France. Whether hiring one worker or hundreds, we ensure smooth, compliant processing across borders. Recruitroo makes it easy for European businesses to scale internationally—without the usual immigration complexity and risk.
Industry We Work With
We offer services for a variety of industries and roles. If you don't see what you're looking for, please contact us to discuss your hiring goals.
Automotive
Engineering
Pharmaceutical
Construction
Healthcare
Manufacturing
Agri Food
Hospitality
Supply Chain
Mechanics
Loved By Hiring Teams Globally
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Now with the candidates here and happily settled we're already planning our next hires"
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Your Hiring Journey
Finding the right talent takes time - and we keep you informed at every stage. Our structured timeline ensures transparency, with clear milestones from the moment you share your role to the day your new hire lands in Ireland.
Stage 1: Getting Started
Job Order & Role Details
You kick off the process by uploading your job description and outlining the role requirements. The more detail you provide at this stage, the better we can target the right candidates.
Contract & Initial Payment
We’ll issue your contract and first invoice. Once payment is received, we begin the search process immediately.
Advertising & Compliance
To meet Irish/UK labour market requirements, we advertise your role on national job boards. This is a legal requirement that must be fulfilled before submitting employment permits.
Stage 2: Candidate Search & Selection
Candidate Search & Shortlisting
Our team actively searches for qualified candidates based on your criteria, reviewing CVs and pre-screening applicants to ensure they meet your needs.
Candidate Review & Feedback
We present you with a shortlist of potential candidates for review. You can assess profiles, request more information, and invite your preferred candidates to interview or get them to complete a pre-recorded technical assessment.
Virtual Interviews
Most interviews take place within a 1-2 week window. We coordinate schedules, ensuring a smooth process for both you and the candidates.
Stage 3: Visas
Offer & Contract Management
Once you select your ideal candidate, we formalise the offer and issue contracts via the Recruitroo platform, collecting all necessary signatures and documentation.
Visa Processing
We manage the entire visa application process, ensuring all documentation is submitted correctly to Irish authorities. Once the permit is secured, we assist with visa applications if required.
Stage 4: Relocation & Aftercare
Relocation Coordination
With visas secured, we support your new hire in planning their relocation to Ireland. This includes flights, arrival logistics, and pre-arrival advice.
Settling In Support
Once in UK/Ireland, we provide ongoing aftercare to help your new employee settle — from setting up a PPS/NI number and opening a bank account, to understanding local tax and residency processes. Our support helps them integrate smoothly into life in their new home and into your organisation.
Start Hiring Smarter Today
Book a demo to see how our AI-powered platform simplifies hiring and helps you find the perfect candidates with ease.
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."
Their platform is user friendly and informative allowing our HR team to easily handover these tasks to the Recruitroo team."