Document Preparation Guide
Having the right documents ready before starting your permit application prevents delays and rejections. This checklist covers requirements for both Ireland and the UK.
Ireland: Employer Documents
Company Documentation
- Certificate of Incorporation
- Company registration number (CRO)
- Tax clearance certificate (current)
- Proof of trading (bank statements, contracts)
- Latest audited accounts OR management accounts
Job-Related Documents
- Detailed job description
- Employment contract or offer letter
- Salary confirmation (meeting minimum thresholds)
- Working hours confirmation
LMNT Evidence (GEP Only)
- Screenshot of EURES posting
- Screenshot of DSP/JobsIreland posting
- Newspaper advertisement or online job board evidence
- Dates of advertising (minimum 28 days)
Ireland: Candidate Documents
Identity Documents
- Valid passport (minimum 6 months validity recommended)
- Passport-sized photographs (if required)
- Birth certificate (original language + certified translation)
Qualifications
- Educational certificates
- Professional qualifications
- Trade certifications
- Language test results (if applicable)
- Certified translations of non-English documents
Employment History
- CV/Resume
- Reference letters from previous employers
- Employment contracts (previous roles)
- Pay slips (recent, if requested)
Other Requirements
- Police clearance certificate (country of residence)
- Medical certificate (some sectors)
UK: Employer Documents
Sponsor Licence (if not held)
- Company registration documents
- VAT registration certificate
- Proof of premises (lease, utility bills)
- HR policy documents
- Key personnel details
Certificate of Sponsorship
- SOC code for the role
- Salary details
- Start date
- Job description
- Confirmation meeting going rate
UK: Candidate Documents
Mandatory Documents
- Valid passport
- Certificate of Sponsorship reference number
- English language test results (IELTS, etc.)
Conditional Documents
- TB test certificate (required from listed countries)
- Criminal record certificate (regulated roles)
- ATAS certificate (some research roles)
- Academic qualifications (if claiming tradeable points)
Supporting Documents
- Bank statements (if maintenance required)
- Previous UK visa details (if applicable)
- Sponsor information
Document Quality Standards
General Requirements
- Documents must be clear and legible
- Digital scans in PDF format preferred
- Colour scans for identity documents
- Certified translations for non-English documents
Translation Requirements
- Translated by professional translator
- Include translator's certification
- Original and translation both submitted
Certification Requirements
Some documents may need:
- Notarisation
- Apostille (for overseas documents)
- Solicitor certification
Document Upload on Recruitroo
Our platform makes document collection easy:
1. Checklist view – See exactly what's needed
2. Direct upload – Candidates upload securely
3. Validation – System checks completeness
4. Secure storage – GDPR-compliant handling
5. Status tracking – Know when everything's ready
Common Issues to Avoid
- Expired documents – Check validity dates
- Poor quality scans – Ensure readability
- Missing translations – All non-English documents need certified translation
- Incomplete forms – Fill in all required fields
- Inconsistent information – Details must match across documents
Thorough document preparation significantly speeds up permit processing and reduces rejection risk.