Collaborate on Hiring
Recruitroo supports team collaboration with role-based permissions. Add your HR team, hiring managers, and executives with appropriate access levels.
User Roles Explained
Admin
Full access to all features:
- Manage company settings
- Add/remove team members
- Access billing and subscription
- View all candidates and jobs
- Manage immigration applications
Recruiter
Access to recruitment features:
- Post and manage jobs
- View and contact candidates
- Schedule interviews
- View (but not manage) immigration status
- Cannot access billing or team settings
Hiring Manager
Limited access for specific roles:
- View candidates for assigned jobs only
- Provide interview feedback
- Cannot post jobs or contact candidates directly
- Cannot access immigration features
Viewer
Read-only access:
- View jobs and candidates
- View reports and metrics
- Cannot take any actions
- Useful for executives wanting oversight
How to Invite Team Members
Step 1: Access Team Settings
Navigate to Settings > Team Members from your dashboard.
Step 2: Click "Invite Member"
You'll see a form asking for:
- Email address
- Role (Admin, Recruiter, Hiring Manager, or Viewer)
- Jobs to assign (for Hiring Manager role)
Step 3: Send Invitation
The invitee receives an email with a link to create their account. They'll need to:
- Click the invitation link
- Set their password
- Complete their profile
Step 4: Manage Permissions
Once they've joined, you can:
- Change their role at any time
- Assign or remove job access
- Deactivate their account if needed
Team Collaboration Features
Shared Candidate Notes
Team members can add notes to candidate profiles visible to other users. Keep everyone aligned on candidate status and feedback.
Interview Feedback
After interviews, team members submit structured feedback that's visible to other interviewers and admins.
Activity Log
Admins can view all team activity—who contacted which candidate, interview outcomes, and application actions.
Notifications
Configure who receives notifications for:
- New applications
- Interview confirmations
- Permit status updates
- Document uploads
Best Practices
- Limit Admin access – Only give Admin role to those who need full control
- Use Hiring Manager role – For department heads who only need access to their jobs
- Review permissions quarterly – Remove access for departed team members
- Enable SSO – Enterprise plans support Single Sign-On for added security
Effective team collaboration speeds up hiring decisions and ensures nothing falls through the cracks.